user guide

INDEX

Getting started

• registering
• educational/institutional accounts
• creating new projects
• account settings
• unsubscribing

Project settings

• modify project
• project image
• cue placement

Collaborators

• inviting others
• assigning permissions
• assigning roles

Layers

• creating layers
• layer options
• editing cue properties
• layer attributes
• editing note properties
• deleting layers
• active layers
• permissions

Cues

• cue set up
• adding cues
• modifying cues

Notes

• notes setup
• notes toolbar
• using the text tool
• using the highlight tool
• using the line tool
• using the stamp tool
• using the count tool
• modifying notes

History

• saving snapshots
• utilizing saved snapshots
• locking snapshots

List view

• getting started
• visibility
• sorting
• exporting

Export

• csv files
• pdf files

Special features

• search
• work notes
• bookmarks
• project lock
• dark mode
• keyboard shortcuts

If this is your first time visiting the site you will need to register. You can do this by clicking Need to Register Instead? at the bottom of the page. If you have a Google account and want to use that to sign in, then you only need to click the Register with Google button and follow the quick prompts to create your account. If you would rather register with your email address, you can enter your information and click the Register button. If you register with your email address you will need to take the additional step of validating your email address before you can log in. Once you do that, or if you used a Google account, you are ready to sign in. Go back to the first page and sign in following the prompts.

PLEASE NOTE: Cuelist does not function properly on Microsoft's Internet Explorer browser. For the best user experience we recommend Google Chrome. Apple Safari and Mozilla Firefox browsers also provide almost full functionality (see the PDF files section for known limitations).

After logging in, the first page you will land on will be this dashboard. This is the place you will find all of your existing projects as well as any invitations to new projects you might have.

You can return to this dashboard by clicking on "All Projects" in the menu at any time.

If you are using a free account you will see a sample project as well as an Upgrade to Collaborator button at the top of the dashboard. Free accounts, also called “Observer” accounts allow you read-only access to existing projects in which you have been invited. Those projects will all appear in the Pending Project Invites box at the right of the dashboard. You cannot create new projects with an Observer account.

The Sample Project in your dashboard provides you with an opportunity to explore what the paid account experience is like. With the exception of inviting collaborators and adding, replacing or deleting pages of the project, you will have full access to all the functions of a Cuelist paid "Collaborator" account.

If you want to upgrade your account, click on the Upgrade button and follow the prompts to choose your account settings. All accounts will receive a 15-day free trial, so you will have plenty of time to test out the features of Cuelist before your credit card is charged.

You can access the dashboard at any point by clicking on All Projects in the menu. If you have upgraded your account you will now have two options to begin work on a project: you can either start a new project or accept an invitation for an existing project.

Educational and institutional accounts come with at least five active licenses. One primary user will be considered the administrator of each educational account (typically the person who signs up for the educational subscription). The four (or more) other licenses can be moved from user to user. The administrator will have the ability to assign and reassign the four (or more) additional active licenses to affiliated users at any point. So, if students or staff are working on a project they can be assigned an active license and then when that project is finished and your program moves to another project, the administrator can reassign the license to another individual.

Every student and staff member retains read-only access to every project on which they work, whether or not they are an active user. So, former users can always reference old projects or save them as PDFs just by logging into their account.

To get started, go to the Account Settings menu and click on the Manage Active Users button at the top of the page. This will open up a pop-up menu. At the top of that menu you will see a text field asking for the name of your institution. This is how other users will find you, so make sure there is a name that is clear and easy to find.

After you have named your institution, please have your additional active license holders create free accounts on our app. Once they have registered, they should go to their Account Settings menu. They will see a button at the top of the page that says Institutional Affiliation. When they click on this button they will get a pop-up menu where they can scroll through a list of institutions until they find the name you submitted.

Once they have chosen your institution you will be able to assign them a slot as an active user from your Account Settings Menu. Just go back to the menu and once again click on Manage Active Users button. Below the name of your institution you will see field for your additional license holders. Choose the names from the drop down menu in each field. The names will only appear after your users have chosen to affiliate with your institution, so if you don't see a name you are looking for please ask your collaborators to double check that they have affiliated with you.

If you choose to let your subscription lapse all users that you have activated will also be deactivated. Any user if free to reactivate their account individually and all projects they worked on under your subscription will remain with them.

To start a new project, simply click on the Start a New Project button at the top of the page and you will be given the opportunity to name your project and upload a PDF script. For now we are going to bypass choosing collaborators and layers, because you can do this either upon creation of your project or anytime afterwards and we will go over all of that in detail in another tutorial.

Once you have created your project you will be returned to the dashboard and will notice the project is now available for editing. If you are the project creator you will have two icons at the bottom of your project. You can click anywhere on the project to begin editing your script or you can click on the pencil icon to go directly to the Project Settings menu. You can also delete the project at any point by clicking on the trash icon. Please remember that as project creator you alone have the power to permanently delete the project for all of your collaborators. If you are working on a project with multiple collaborators, we highly recommend you don’t use this option until checking with them first. You are not charged for storage, so if you are working with multiple users, in most cases, it is in your best interest to just leave the project in your dashboard rather then delete their work as well as your own.

Beyond creating your own project, the other alternative is to be invited to a project by another collaborator. As soon as you are invited to the project, it will show up in your Pending Project Invite box. From here you can either accept the invitation or decline. If you decline the project, it will immediately disappear from your Pending Project Invites. If you do that in error, simply request a new invite from your collaborator and start the process again.

If you accept the project, it will immediately be moved into your dashboard. You will notice a few differences on accepted projects in which you are not the creator. The first most obvious one is that you are not able to delete the project. If you no longer want to have the project in your dashboard, simply enter into the project and remove yourself as a collaborator. Otherwise, the project will remain in your dashboard as long as it is in existence.

The final thing to note on the dashboard page is that as you accumulate additional projects, you will always find your most recently edited project in the large box at the top left. All subsequent projects will be arranged in chronological order based on the time of the last project update.

Anytime you need to make any changes to your account or billing settings head to the Account Settings page via the menu button in the upper left hand side of the navigation bar. If you are a current subscriber you will see an Update Account Information button at the top of the screen. This will allow you to change your payment information or suspend your account (which will take effect at the end of your current billing period). You will also see a View Billing History button to the right. This button will give you an overview of the previous charges on your account.

If you are not a current subscriber, you will see an Update to Collaborator button instead. This button will allow you to create the subscription that best fits your needs. If you have questions about additional Educational or Institutional subscription options that are not listed please contact us at info@thecuelist.com.

Also on the Account Settings page you will find that if you logged in via email then you will see the option to change your account photo as well as your password. If you logged in using Google, you will need to change those settings through your Google account.

You can suspend your account at anytime. From the Account Settings Menu click on the Update Account Information button. You will see an Unsubscribe button in the bottom left corner. Once you click that button and confirm, you will no longer be billed. Your account will remain active until the end of your latest billing cycle, but will automatically revert to an Observer (read-only) account when that cycle completes. You can resubscribe at any point to regain edit access to your projects.

Once you have created a project you can modify some key features in the Project Settings Menu in the upper left hand corner of the navigation bar. As the project owner you can rename the project at any point.

You can also add, replace or delete individual pages within the PDF file. If you add or replace pages, all cues, text notes and bookmarks will remain on the pages where you previously set them. If you delete a page, everything attached to that page will delete as well. Any changes you make to the PDF file will occur globally for every user, so be sure to check with your collaborators before updating the script. Because you cannot undo script changes, we highly suggest you use the History feature to save a copy of your project before modifying the PDF. For more information on the History feature please see below.

The project owner can also add a project image to be associated with any project on the user dashboard. That image can be a JPG, GIF or PNG images no larger than 1MB. For best results, we suggest uploading a square image.

Once the project owner has uploaded the project image each user will have the ability to turn off project titles to allow for a cleaner look if desired.

Each user has the ability to set the cue box placement to one of four possible default positions.

1. the left margin of the PDF page
2. the left side of the PDF page
3. the right side of the PDF page
4. right margin of the PDF page

In addition, every cue can also be adjusted individually. Whatever you choose, please note that this choice only affects the individual user’s display and the default position can be changed at any point.

When you first create a project you will be the only one who can see and edit that project. If you want to invite collaborators, the process is very straightforward.

First, from inside the project, go to the menu in the upper left hand corner and click on the Collaborators option. From here you can invite as many collaborators as you like. They don’t have to be current Cuelist users to receive the invite, but they will need to sign up for either a free or paid account in order to view the project.

When you expand the Invite Collaborators menu you will see four places in which can input information. The first line, “Find Existing User” is optional, but if your collaborator is already a Cuelist user known to you, putting their information on this line will pre-populate both their email and name. The final line is for role. This should be filled out with the position your collaborator will undertake on your project. For example, Lighting Designer, Sound Designer, ASM, etc.

Once you finished filling out the form, click Send Invite and an email invitation will be sent to your desired collaborator. The project will also immediately come up in their Pending Project Invite box.

After you have sent the invite, your potential collaborator will be moved to a Pending Collaborators list. If you made a mistake in your invite, you can open their name with the expansion arrow and remove them from the project before they have accepted your invitation. The user will no longer see the project in their Pending Project Invite box.

Once a collaborator has accepted your invite, they officially become a part of the project. If you are the project owner, you can then assign your new collaborator specific layers to which they will have edit access. The project owner will automatically have full access to every layer created by every user. But for all other users, they will have only automatic full edit permission on the layers they personally create. If you need edit access to layers created by another user, you must request that the project owner or an administrator (see Assigning Roles below) assigns you permission for that layer.

If you are the project owner or an adminstrator, you can assign layer permissions in the following way: go to the Collaborator menu and click on the expansion arrow next to a user’s name. You will see a column with the name of every layer on the right and a box in a column on the left. Simply, check the box associated with a layer and that user will now have full edit permission on that specific layer. If a user doesn’t have permission on a layer, they can still view the layer, but they won’t be able to make any changes. As a collaborator, you can see what layers you have edit permissions on, by expanding your name in the Collaborators menu. Your layers will have checked boxes.

Beyond assigning permissions, as the owner you can also assign roles to your collaborators.

Again start at the Collaborators menu. Press the arrow to expand the options for any collaborator and click on the Collaborator Access option. A pop-up menu will appear. If the user has an free Observer account you will only see the option to remove them from the project. But, if the user has a paid account you will see the option to shift their access from Member to Administrator or Owner.

A member has the ability to add, delete and edit cues and notes on any layer they are assigned access to. They can also create their own layers. In addition, they can save snapshots in the history menu. Members can't edit the underlying PDF in a project. Members can remove themselves from a project, but they can't remove anyone else.

An administrator has all of the abilities of a member, plus they can assign layer permissions to themselves or other members. They can also add, replace and delete pages in the PDF. Administrators can also turn other paid members into adminstrators. Finally, administrators can remove other members from a project completely. Administrators have all the same access as a project owner with one exception: they cannot delete a project.

Users can also transfer ownership of the project. There can only be one owner on any project and only the owner can transfer ownership, so you can't undo this change without the consent of the new ower. The owner of a project is the only one who can delete it. They will also automatically have permissions on all layers rather than having to assign permissions on a layer-by-layer basis.

In order to create layers, go to the menu and click Layers. From here you can title your layer, pick a color and click the Add Layer button.

Cuelist functions best if collaborators have access to a layer specific to their field. Examples of layers might be: Sound, Lights, Automation, Projection, Cue Lights, etc.

Once the layers are created, new options appear. If you click the expand arrow next to your layer, you will see the option to Hide Layer, Hide Text, Change Color, Edit Cue Properties and Delete the Layer.

If you want to rename the layer, just click on the current name and make the change. The option to change color functions similarly. Just open up the color menu and pick your color. The layer will change immediately.

Hide Layer will hide all information in that layer. Hide Text will keep the cues visible, but will hide all text notes. You will notice that when you click on Hide Layer an icon will appear in the colored box associated with that layer. If you want to show the layer or hide it, all you have to do is click on the colored box itself.

The next option is Edit Cue Properties. From here you can choose your default cue marker, default cue size, default resizable box opacity, default cue line opacity and the attributes listed within each cue. These choices only affect your personal account, so you don’t have to worry that you will alter any other users display with the choices you make.

The cue marker is how the cue is notated on the page. The small point option will drop a dot on the script while the resizable box option will allow you to box in a specific word or phrase. This marker can also be changed on a cue-by-cue basis inside the individual cue menu. The risizable box opacity adjustment will change the opacity of the color inside your box. A low level will serve as a colored highlight while a high level will black out whatever is inside the box. For more on this see below in the Editing Cues section.

Cue size relates to the size of the cue title box. This can also be changed on a cue-by-cue basis inside the individual cue menu.

Cue line opacity gives users the ability to make the lines connecting the cue marker and the cue title more or less present on a layer-by-layer basis. So you might find that you don’t want the lines visible for some layers, but quite bold for others.

Attributes give you the ability to select exactly what information you want to place in each cue. You can add space for a description, notes, time, etc. The layer attributes can generally be divided up into three categories: lighting, sound and props. You can select all the attributes in a single cateogry or pick and choose to your liking. If you leave an attribute unchecked then you won’t see a space for that item inside your cues.

The next option is Edit Note Properties. These options will set the default for every note you create in the layer. From here you can choose your default font, font size, default stamp size, the primary color, secondary color and the highlight color. You can always alter any of these properties on a note-by-note basis by using the Modify Note menu inside the note itself.

Primary Color refers to the default color of the text in your text notes and the color of your text in your stamps when you use the stamp tool. It also refers to the color of any line created on the page. Secondary Color refers to the border of any stamp you create and Highlight Color refers to the color of your highlight tool. For all of these colors, you have the option to associate the color directly with the corresponding layer color by clicking the 'Match Layer Color" box.

Selecting Delete this Layer will delete the layer and all associated cues (so, use this option wisely). You will get a warning confirmation pop-up when you have cues in the layer. However, if the layer is empty it will immediately delete.

The final option in the layer menu is under the heading Active Layer. After you have created some layers, you will need to select an active layer. This is nothing more than your default layer for the cues and text you create. Your active layer can be changed at any time and it can be any visible layer for which you have edit permissions.

When you create a cue, you will have the option to change the layer directly on the cue, so picking the proper active layer is nothing more than a time saving convenience.

You will see your current active cues and notes layer at the bottom of the toolbar on the right side of your main pdf page. You can click on the cue and note boxes to change the active layer at any point.

You will have automatic full edit permission on the layers you personally create as well as any layers the project owner assigns to you. Project owners have automatic edit access for every layer.

For more on assigning layer permissions look above under the Collaborators heading.

Before you begin adding cues to your script you must pick an active layer, this is nothing more than your default layer for the cues you create. It can be any layer for which you have edit permissions. Go to the Layer Menu and click on the box below the words Active Layer. All available layers will show in the menu and you can choose whichever one you like. If a layer is hidden from view, you won’t be able to choose it as your active layer. So, if you can’t find the layer you are looking for, be sure to check above to see whether it is hidden or not. When you create a cue, you will have the option to change the layer directly on the cue, so picking the proper active layer is nothing more than a time saving convenience.

Also in the menu under Layers there is a sub-menu for Properties. In this menu you can choose a default cue marker of either a resizable box or a small point. The cue marker is how the cue is notated on the page. The small point option will drop a dot on the script while the resizable box option will allow you to box in a specific word or phrase. This marker can also be changed on a cue-by-cue basis inside the individual cue menu. For more on this, see below in the Modifying Cues section.

The other editable properties include: cue size and cue line opacity.

Cue size relates to the size of the cue title box. This can also be changed on a cue-by-cue basis inside the individual cue menu.

Cue line opacity gives users the ability to make the lines connecting the cue marker and the cue title more or less present on a layer-by-layer basis. So you might find that you don’t want the lines visible for some layers, but quite bold for others.

You can also choose the attributes you want to see with each cue. You can add space for a label, description, notes, etc. Many of these options are relevant to the information utilized by lighting and sound consoles and may not be important to you. If that is the case, just leave them unchecked and you won’t see a space for that item inside your cues.

Finally, you can choose to view either the cue number, the cue label or both on every cue created in that layer. You will also be able to change that on a cue-by-cue basis.

All you have to do to drop a cue into your script is double click anywhere on the PDF.

In the location where you clicked on the PDF a cue marker will appear and you will be focused into the cue number or label (depending on what you have chosen to make visible). If both the cue number and label are visible then you can tab between the two to input information. Hitting return or clicking back into the script will defocus the cue.

After adding a cue and the associated number and label information, you will be able to move the cue marker anywhere on the page by clicking on the center of the box or dot. The box cue marker option is also fully resizable, so you can modify it as necessary to fit any associated word. To resize the box, click on any side and drag it to expand or contract the shape.

Once you have placed the cue marker, the cue itself will initially appear on either the right or left hand margin of your screen depending on the cue placement preference you have selected in the Project Settings menu.

You can then move to the cue to add the associated information. Your cue automatically takes on the title of the active layer, but if you click in the box you can update the number or label at any point.

You can also modify a cue in a number of ways once it has been created.

You can move the cue marker anywhere on your page by clicking and dragging the marker to its new position. If your marker is a resizable box, you can also change the size of the box by clicking inside the marker and using the handles to resize.

As discussed above, you can set the default position of your cues to be the left margin, left side of the PDF, right side of the PDF or the right margin. But, you can also move the cue itself by clicking on the upper right hand corner of the cue and dragging it to a new position. This position is unique to your script and will not affect other users.

There are a number of editing options available in a menu that appears when you click anywhere on the layer name inside the cue box. From this menu you can change the cue layer, move the cue to another page, change the cue size, switch the cue marker to small point or resizable box, adjust line and resizable box opacity, make the cue number and/or label visible, or delete the cue.

If you click on the colored box that exists on the left side of every cue, you will see a place to enter any additional details about the cue. Depending on what attributes you have chosen from the cue menu, this could include labels, descriptions or notes as well as times or other information specific to your lighting and sound consoles.

You can remove a cue by clicking on the colored box or the layer name and choosing the trash icon. This will delete the cue and all associated information.

For information on how to change your default notes settings, please see the Editing Note Properities section above.

On the right hand side of your screen you will see a small toolbar with five icons. Clicking on those icons will set your mouse right click button to that option. The icons in order from top to bottom are the Text Tool, Highlight Tool, Line Tool, Stamp Tool and Count Tool. The details of each of those tools are listed below.

With the Text Tool selected, you can add text notes anywhere on the script. To do this, right click anywhere on your PDF. You will see the words "Enter Text" appear on your page.

If you click on the text you can write your note. You will also see three icons appear on the left of the note. The top one will allow you to move the text box. The middle one will allow you to modify the text and the bottom one will delete this text.

You can resize the text box by clicking on the bottom right handle and dragging the box to the size you prefer.

With the Highlight Tool selected, you can add a highlight to any section of your script.

Right clicking will create a common sized highlight that you can move anywhere and resize by clicking on the bottom right handle and dragging the box to the size you prefer. You can also change the opacity of this highlight by using the Modify icon you will see when you click on the highlight itself.

With the Line Tool selected, you can add a horizontal line to your script.

Right clicking will drop a line that is movable and resizable. You can also change the thickness of the line by using the Modify icon you will see when you click on the line itself.

With the Stamp Tool selected, you can add a geometric stamp with three characters of text inside anywhere on the script. To do this, right click on your PDF. You will see the stamp with "000" inside appear on your page.

If you click on the 000 you can adjust your text. You will also see three icons appear on the left of the stamp. The top one will allow you to move the stamp. The middle one will allow you to modify the stamp and the bottom one will delete this stamp.

You can resize the default stamp size inside the "Edit Note Properties option in the Layer Menu. You can also change individual stamp sizes by clicking on the bottom right handle and dragging the box to the size you prefer.

On the lower left hand corner of the Stamp Tool icon in the toolbar you will see a small triangle. Clicking on that triangle will change the shape of the stamp that will occur when you right click. Your options are: Square, Circle, Triangle and Hexagon. You can also change the shape of existing stamps by clicking on the Modify icon inside the stamp and selecting your shape from the dropdown menu.

With the Count Tool selected, you can add text “counts” anywhere on the script. To do this, right click anywhere on your PDF. You will see a four, six or eight count appear on your page. This tool functions exactly like the Text Tool, but provides a quicker way to add dance counts to the script

On the lower left hand corner of the Count Tool icon in the toolbar you will see a small triangle. Clicking on that triangle will change the count that will occur when you right click. Your options are: 4-count, 6-count, and 8-count.

If you click on the text of an existing count you can also modify that count in any way that you want. Just like with the Text Tool, you will also see three icons appear on the left of the note. The top one will allow you to move the text box. The middle one will allow you to modify the text and the bottom one will delete this text.

You can resize the text box by clicking on the bottom right handle and dragging the box to the size you prefer to accommodate additional text.

When you click on the Modify icon of any note type you will have the opportunity to change the note layer, move the note to a different page as well as adjust the text font, size and color where applicable. In addition, you can adjust highlight opacity and line thickness from this same menu when you are editing lines and highlights on the page.

While Cuelist will always keep the most recent version of your work securely saved on the cloud, you can also, at any point in the process of creating and sharing your cues, record a snapshot of your project. This snapshot includes all the details about cues, text notes and layers for every page as well as the current version of the PDF script. It does not include information about collaborators or collaborator permissions.

To save a snapshot or version of your project, go into the menu and click on the History option. At the top of the menu you can assign your version a name. It is important to note that all versions will be saved chronologically and grouped by date, so you don’t have to have that information in your name if you don’t want to.

As soon as you save the new version you will see today’s date appear below with an expansion arrow. If you click on the expansion arrow you will see the name of your saved version appear along with some icons on the right. If you are the project creator, you will see three icons. If you are any other user on a project, you will only see one icon. The icon visible to all users is the Show Version icon. As soon as you click on it your script will temporarily be restored to the point at which you saved the version.

You will notice that after the name of your project in the top bar on your screen the words ‘Live Edit’ will have been replaced by the name of your saved version in red. This is important for two reasons. The first is that any user can reference any version of the project at any point, so in order to avoid confusion it is important that every user knows what version they are looking at on their screen. The second reason is that as a collaborator or project owner, you can continue to adjust information in a saved version of the project. There are a few reasons why you might want to do this, but regardless, it is important that you are aware of what version you are changing before making adjustments. For most applications, it is probably best to avoid confusion and use the saved versions merely as reference points and to make your changes on the Live Edit version.

As mentioned above, if you are the project owner, you will have two other options with every saved version. The first option is to delete the saved version. This will delete the version and all the stored information with it. Once you confirm this change, you cannot undo it.

The other option is to make the saved version live. This will restore the saved version as the current live version. In doing so it will delete your old live version and all the information with it. Be sure you want to this, because there is no way to undo it.

There is an additional feature that is unique to the project owner that, while not in the History menu, can be used in conjunction with those functions. If you are the project owner, you will notice a toggle switches below the name of your project in the main menu. The switch is only for project owners and it is the project lock switch. Once you toggle the project lock switch on, all collaborators will be unable to create or move cues and notes. They also won’t be able to change the title on any previously created cue. Collaborators will however, still be able to alter the notes inside a cue. The project lock switch works on a version-by-version basis. So the project owner can lock any individual snapshot while leaving the live project unlocked.

Because the project lock switch works on a version-by-version basis, this can be a particularly effective tool in conjunction with the History feature. If the project owner saves a snapshot of the project and locks it they can work with a script where they feel comfortable knowing the cues couldn’t change while in the midst of calling the show. Meanwhile, collaborators can continue to make tweaks and adjustments to the live version. After the performance users could all return to the live version and discuss any changes with their collaborators. Please see the Work Notes feature for a quick and efficient way to mark changed cues.

List view allows you to see your cues in a spreadsheet like format. Information in this spreadsheet will live update across the entire site. So, regardless of whether you update cue attributes on the script or on the spreadsheet, the information will populate both places.

To access the list view, you need to click on the icon in the upper right hand side of the navigation bar. It says “List” when you are in the spreadsheet view and “Cue” when you are in the script view. You can also use the keyboard shortcut CTRL+Option+L to toggle into the list view and CTRL+Option+C to toggle into the script view. In addition, if you click on a page number related to a specific cue in the list view, Cuelist will take you to that page on the script.

You can update all information within a cue, except the page, in the spreadsheet. You can also delete any cue by clicking on the trash icon on the left.

You can control what layers you see in the list view by selecting and deselecting the layers at the top of the page. You will also be able to see every attribute in every cue that you have selected. To add or remove those attributes from view, go back to the Layers menu, click on the specific layer and click on the Edit Cue Properties option. From there you can select or deselect whatever attributes you prefer.

You can sort your cues in three ways: by page, by layer or by cue number. To choose a sort option, click on the header for any of these three columns. Page will sort by page>layer>cue; Layer will sort by layer>cue; Cue will sort by cue>layer. Cues will always be sorted in numeric order and then alphabetical order with blank cues at the top of the list. Clicking on the same column header a second time will reverse your sort order. Cues without a number will automatically sort by their x/y position on the pdf.

You can export your visible list view as a CSV file to be viewed on a spreadsheet program like Apple Numbers, Google Sheets or Microsoft Excel by clicking on the EXPORT button in the upper right hand corner of the list view page.

In addition to being able to export your cues as a CSV file directly from the list view (see above), you can also export them from the Export Menu. To access this feature, go the Export menu from the navigation bar. Under Export you can select whether or not you want to download all layers or just select ones from your project. Once you make that choice you can click the Export button to immediately download the file to your computer. Once the cues are exported you can open them in your favorite spreadsheet program and sort them any way you choose.

Also available in the Export menu is the Print option. By utilizing the Print option you will be instructed on how to download a PDF version of your project. From there you can choose to print or save a hard copy using a PDF viewer of your choice. THIS OPTION IS ONLY AVAILABLE ON THE GOOGLE CHROME BROWSER. On that browser type you will see that you have two different ways to format your document: Landscape or Portrait. The options refer to the orientation of your script on the paper.

Portrait mode is the format in which most PDF scripts are usually oriented. By choosing this option you will only see information that is placed on the PDF page and not any information located in the margins. This means that you must have your cues placed on the page in order to see them. Please note you can set the default position of your cues to either the right or left side of the PDF page in the Project Settings Menu.

Landscape mode is the format most similar to your screen layout. Because Cuelist can include both the PDF and your potential cues in the margin, you will find that the information in your project typically best translates to this method of printing if you keep cues placed in the margins.

When you make your layout format choice and press the corresponding button, Cuelist will open a new browser window and take a moment to format your script correctly. You will then see a Print button in the upper left hand corner and a set of suggestions on how to potentially format your page. For best results, please wait until your script is completely rendered before pressing the Print button.

Once you press the print button, your browser will load the script into the print dialogue. This can take a minute, so please be patient. It is in this dialogue box that you can customize your print settings to best layout with your printer. EVERY PRINTER IS DIFFERENT, SO CUELIST SUGGESTS YOU EXPERIMENT TO FIND THE BEST SETTINGS FOR YOU. Background Graphics must be set to on and your print layout must correspond to the orientation you have chosen. You will need to adjust the scale and margins as necessary. Once you have the project laid out to your liking, you can choose to print directly from the browser using the button at the top or open a PDF version using the Open PDF in Preview option at the bottom of your dialogue box.

The search bar at the top of the screen provides you three different ways to search your project. You can toggle through these options using the dropdown menu on the right side of the navigation bar.

Your first option is searching Cues. This will search both the individual cue titles (often listed as cue numbers) and any information you have included in the label. The second option is searching Text. This will search any text notes that have been added to the project. In both of these cases, your search will include every layer in the project, regardless of whether you have edit permissions or have hidden the layer from view. So it is possible that your results will turn up entries that are not immediately visible in your project without changing your viewing preferences. Clicking on any search result will immediately take you to that page of your PDF.

The third option allows you to search the Script or text of your uploaded PDF. This search only works if your PDF is formatted in such a way to include OCR (optical character recognition). In most instances, optical character recognition is included in any document initially developed by a word processing program and saved as a PDF. Scanned images of a text or PDFs made from a photocopier will rarely have OCR built into the document and thus, you may find that they do not provide any Script search results unless you are able to run them through a separate OCR program. In a similar fashion to both Cue and Text searches, you may click on any result to jump to immediately jump to that page of your project.

One of the attributes located inside every cue is Work Note. This attribute allows you to attach an easily referenceable note to any cue where you have edit permissions. If a cue has a work note attached to it you will see a marker inside the cue on the right hand side.

There are two ways to trigger a work note on a cue.

1. In the an expanded cue you will see a field labeled Work Note. Once you add any text and hit return you will see a work note icon appear in the cue and your note will be cataloged in the comprehensive work note list. For quicker entry, if you right click the colored box on the left side of the cue it will expand the cue and immediately focus you into the work note field.
2. You can also add a work note on any cue in the list view. This will also trigger the work note icon.

To access the list of work notes you can click on the work note icon in the navigation bar just left of the search feature. You can also use the keyboard shortcut: ctrl+option+w. This list will show you the work notes for every layer that is currently visible on your project. Each work note will have a timestamp related to when the note was created or last edited. Clicking on the work note will bring you to the PDF page with that cue and clicking on the archive icon will remove the work note from the cue and send it to the work note archive list.

You can access the archived work notes in two ways.

1. At the top of the work note list you will find the text "View Work Note Archive". Clicking on that text will take you to the comprehensive archived work note list.
2. In any individual cue you can click on the "View Archived Work Notes" text at the bottom of the expanded cue box. Clicking on this will show you the archived notes specifically for that cue only.

Every archived note can be restored as an active note by clicking on the restore icon. This will delete any note that is currently associated with the cue, so be careful. You can also delete a note by either clicking on the delete icon in the archived list or by unchecking the work note box in the expanded cue or list view. In all cases this will permanentely delete the note and it will not be restorable.

You can bookmark any page of your project by clicking on the bookmark icon in the upper right hand corner of the PDF. Clicking again on the icon at any point will remove the bookmark.

Immediately after you click on the icon, the bookmark menu will open on the left side of your screen. While new bookmarks will be initially be labeled with their page number, you can edit and customize those labels by double-clicking on the text. Clicking once on a bookmark label will take you to that PDF page in your project.

The bookmarks in your project are user specific and will not automatically be shared with your collaborators. However, if you click on the Import Bookmarks button at the top of the bookmark menu, you will be given the option to merge any other collaborator’s bookmarks with your own. In the instances where both you and your collaborator have bookmarks set on the same page, this option will overwrite your existing bookmark label with that of your collaborator’s. You cannot undo this merge, so proceed with caution.

If you are the project owner, you will notice a toggle switches below the name of your project in the main menu. The switch is only for project owners and it is the Project Lock switch. Once you toggle the switch on, all collaborators will be unable to create or move cues and text notes. They also won’t be able to change the title on any previously created cue. Collaborators will however, still be able to alter the notes inside a cue. The project lock switch works on a version-by-version basis. So, the project owner can choose to lock the live project or use this switch in conjunction with the History feature to lock any individual history snapshot while leaving the live project unlocked.

Please note the toggle switch labeled Dark Mode in the blue navigation bar at the top of the screen. You can flip this anytime you would like to put Cuelist in a low-light friendly color scheme.

ctrl+option+l: switches to list view
ctrl+option+c: switches to cue view
ctrl+option+w: toggles work note list
ctrl+option+b: toggles bookmark menu
ctrl+option+s: Focus on search box
ctrl+option+d: toggles dark mode
option+x: text tool
option+-: line tool
option+h: highlight tool
option+s: square stamp tool
option+c: circle stamp tool
option+t: triangle stamp tool
option+g: hexagon stamp tool
option+4: 4 count tool
option+6: 6 count tool
option+8: 8 count tool
adding work note: right click on colored box to the left of cue

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